Regulations

 

w31st July 2013 , WEDNESDAY

Official Gazette

Issue Number: 28724

REGULATIONS

 

MALTEPE UNIVERSITY FACULTY OF MEDICINE

REGULATIONS ON EDUCATION, TRAINING AND EXAMINATION

PART I

Purpose, Scope, Basis and Definitions

Purpose

ARTICLE 1 –(1) The purpose of this Regulation is to regulate the procedures and principles to be applied to terms of education, examination and evaluation principles for students who study at the Maltepe University Faculty of Medicine, and whose medium of instruction is Turkish and English.

             Scope

ARTICLE 2 –(1) This Regulation covers provisions related to regulations regarding the education and training of students studying at the Maltepe University Faculty of Medicine, conditions relating to examinations and their evaluations, forms of internships and family practice, titles and other educational procedures, as well as the graduation procedures.

Basis

ARTICLE 3 –(1) This Regulation is based on the Law Number 2547 on Higher Education and Law Number 2809 on the Organization of Higher Education Institutions.

Definitions

ARTICLE 4 – (1) In these Regulations, the following terms shall respectively have the following meanings;

a) Family Practice: Twelve- (12) month term, during which clinical, polyclinical and field works are carried out in the sixth term;

b) Make-up Examination: The make-up examination covering all courses in all course committees at the end of each term in the first, second and third terms; 

c) Dean: Dean of Faculty of Medicine;

ç) Course committee: Group of theoretical courses and practical training given within a specific period of time by various disciplines in such a way that the subjects related to a tissue, organ, system or other medical subjects complement each other, in the first, second and third terms; 

d) Course committee exam: Theoretical and practical exams given at the end of each course committee, in the first, second and third terms;

e) Academic year: One academic year, also called a term;

f) Term: One academic year;

g) Term grade: Represents total of 60% of the grades received for course committees and 40% of the final exam or the make-up exam for the first, second and third terms; and the average of the internship grades in the fourth and fifth terms;

ğ) Integrated System: Courses given together by subjects, by the respective departments in the first, second and third terms;

h) Faculty Board: Faculty Board of the Faculty of Medicine;

ı) Faculty Board of Directors: Board of Directors of the Faculty of Medicine;

i) Final exam: The exam covering all courses in all course committees and given at the end of each term in the first, second and third terms;

j) Board of Coordinators: The Board consisting of two vice general coordinators, coordinator and vice coordinator for each term, student representative of each term and a secretary under the presidency of the General Coordinator appointed by the Dean;

k) Board of Trustees: Board of Trustees of the Maltepe University;

l) Rector: Rector of the Maltepe University;

m) Senate: Senate of the Maltepe University;

n) Internship: Practical/applied and theoretical training at the departments affiliated to the clinical sciences in the fourth and fifth terms;

o) University: Maltepe University,

ö) Board of Directors of the University: Board of Directors of the Maltepe University.

PART TWO

Conditions of Student Admittance and Registration

Student Quotas

ARTICLE 5 –(1) Number of students to be admitted each year shall be determined and notified to the Rector by the Faculty Board for the groups, in which the medium of instruction is Turkish and English.

Conditions of Student Admittance and Registration

ARTICLE 6 –(1) Students shall be admitted to the faculty as per the rules set out by the Higher Education Council. Student registrations shall be handled within periods set out and announced by the Office of the President. Students failing to submit an application or the required documents in a timely manner shall lose their registration rights.

Registration Procedures

ARTICLE 7 –(1) Admittance-registration procedures are handled by the Office of the President. The initial registration, registration renewal, undergraduate transfer procedures of the students admitted to the education program of the faculty, as well as the procedures related to the determination and collection of the tuition fees shall be as per the rules set out by the Higher Education Council and the resolutions of the Senate.

 (2) Admittance and registration of foreign students shall be as per the provisions of the Regulations.

Student Status

ARTICLE 8 –(1) Only full-time students shall be admitted to the Faculty. Students must have renewed their registrations by the beginning of each term and paid the tuition fees in a timely manner in order to exercise their student rights and exemptions and to take the examinations. Students failing to pay the tuition fees in a timely manner may not perform registration with the Faculty, renew their registrations, enter the courses and examinations, exercise the student rights and be awarded a diploma.

 

Undergraduate Transfers

ARTICLE 9 –(1) Admittance of students, who are desiring to transfer from another Faculty of Medicine, to the Faculty shall be in accordance with the provisions of the Regulations on the Principles of Transfers between Associate and Undergraduate Degree Programs, Double Major, Minor and Inter-Institution Credit Transfers at Higher Education Institutions published in the Official Gazette No. 27561, dated April 24, 2010.

PART THREE

Features of Education

Board of Coordinators

ARTICLE 10 –(1) The Board of Coordinators shall operate as per the principles set out by the Office of the Dean. The Board of Coordinators shall ensure regular implementation of the educational activities.

Medium of Instruction

ARTICLE 11 –(1) Medium of Instruction shall be Turkish for students studying in the Turkish Language, and English for students studying in the English Language. Medium of Instruction in preparatory classes shall be English.

Foreign Language Preparatory Class

ARTICLE 12 –(1) Preparatory classes are given in accordance with the provisions of the relevant legislation for students with Turkish or English medium of instruction.

(2) Preparatory class students shall receive education as per the principles set out by the Senate.

 (3) Principles set out by the relevant legislation and the Senate shall apply to foreign students registered with the Faculty.

ForeignStudents

ARTICLE 13 – (1) Foreign students qualified for registration with the Faculty shall be obliged to be successful in the Turkish language examination given by the jury to be appointed by the Faculty Board within the period until the end of the third term. Otherwise, such foreign students shall not be entitled to continue their studies in the third term.

Period of Study

ARTICLE 14 – (1) Education in the Faculty consist of total of 6 terms, each covering an academic year. Preparatory class is not included in this period. One academic year is a term consisting of minimum thirty-two weeks. The Faculty Board shall be entitled to extend the periods of study and change the periods of the course committees as deemed necessary.

 (2) Students failing to be successful at the end of 6 terms may continue their education as per the principles set out by the Higher Education Council, provided that such students pay their tuition.

Levels of Education at the Faculty

ARTICLE 15 –(1) Medical education at the Faculty consists of three stages:

a) Basic Medical Sciences Associate Degree Education (First and Second Terms): Consists of two terms, each covering an academic year. Students successfully completing these terms may continue their education on the Undergraduate Degree for Clinical Medical Sciences level.

b) Undergraduate Degree for Clinical Medical Sciences (Third, Fourth and Fifth terms): Consists of three terms, each covering an academic year, and covering some basic medical sciences, clinic, polyclinic and similar applications, laboratory studies, etc.

c) Family Practice Education (Sixth Term): Covers twelve-month period and clinic, polyclinic and fieldworks.

Form of Education

ARTICLE 16 –(1) Medical education is carried out in the form of course committees in the first, second and third terms, in the form of internship in the fourth and fifth terms, and in the form of family practice education in the sixth term. Education in the course committees is conducted in the form of theoretical and practical course by various disciplines in such a way that the subjects related to a tissue, organ, system or other medical subjects complement each other. In addition to the courses given in the course committees, students are also given additional courses to assist them to improve their knowledge and skills in various fields, and to receive the compulsory courses required by the Higher Education Council in the first and second terms.

 (2) Mainly practical training is given in addition to the theoretical courses during the internships in the fourth, fifth and sixth terms.

Non-Committee Courses

ARTICLE 17 –(1) All courses not included in the course committees are called “Non-Committee Courses”. These courses are classified as compulsory and elective. Compulsory course are the Principles of Ataturk and History of Turkish Reforms, and it is given in the first term; and English courses are compulsory for the students, whose medium of instruction is Turkish, and they are given in the first term.

(2) Additional course(s) can be introduced by the resolution of the Faculty Board in all terms, and such courses may be compulsory or elective.

Pre-Condition and Repetition of the Term

ARTICLE 18 –(1) Each term is the pre-condition of next term in the medical education. Therefore, students failing to pass a term or internship exams may not continue to the next term, and such students shall be obliged to repeat the failed term or internship(s). Course passing system is being implemented for the non-committee courses. Students failing these non-committee courses may continue to the next term, but they must pass these courses until the end of the fifth term. Otherwise, they may not continue to the sixth term.

Compulsory Attendance

ARTICLE 19 –(1) Students of the Faculty of Medicine are obliged to receive all courses of the academic year for which they are registered. It is compulsory to attend all practical and theoretical courses such as laboratory, discussion, seminar, clinical studies, field studies, etc.

 (2) Compulsory attendance principles for the first, second and third terms shall be as follows:

a) Students failing to attend more than 30% of the theoretical courses in each course committee without valid excuse shall not be qualified for taking the exams related to such course committee in the first, second and third terms, and such students shall be deemed to have received zero (F2) grade. Students who failing to attend more than 30% of the theoretical courses in each course committee and whose excuse is accepted by the Board of Directors of the Faculty of Medicine shall fail to pass on excuse and receive zero (E) grade. Such students shall not be entitled to take excuse exam.

b) Students failing to attend more than 30% of the theoretical courses in total in all course committees at the end of an academic year shall receive zero (F2) grade and shall not be entitled to take the final exam and make-up exam.

c) Students failing to attend more than 30% of the theoretical courses in total in all course committees at the end of an academic year and whose excuse is accepted by the Board of Directors of the Faculty of Medicine shall fail to pass on excuse and receive zero (E) grade shall not be entitled to take the final exam and make-up exam.

ç) No new exam right shall be given to students failing to take the final exam and make-up exam at the end of the first, second and third terms.

(3) Compulsory attendance principles regarding the practical courses in the first, second and third terms shall be as follows:

a) If total absence does not exceed 20% of the total of all practical courses in each course committee in the first, second and third terms, students shall be obliged to make up for the practical courses failed to be taken due to absence on days and at times to be specified by the head of the department/field or the authorized faculty members, considering the possibilities of the respective department/field. Students failing to make up shall not be allowed to take any examinations for the respective course committee, and deemed to have received zero (F2) grade.

b) Students failing to attend more than 20% of the total of all practical courses in each course committee without an excuse in the first, second and third terms shall not be allowed to take any examinations for the respective course committee, and deemed to have received zero (F2) grade.

c) Students failing to attend more than 20% of the total of all practical courses in each course committee, and whose excuse is accepted by the Board of Directors of the Faculty of Medicine in the first, second and third terms shall be obliged to make up for the practical courses failed to be taken due to absence on days and at times to be specified by the head of the department/field or the authorized faculty members, considering the possibilities of the respective department/field. Students failing to make up shall not be allowed to take any examinations for the respective course committee, and deemed to have received zero (F2) grade.

ç) Students, whose total days of absence from all practical courses without excuse exceeds 20% in all course committees in a specific academic year, shall be deemed to have received zero (F2) grade, and not allowed to take the final exam and the make-up exam.

d) Students, whose total days of absence from all practical courses without excuse exceeds 20% in all course committees in a specific academic year, and whose excuse is accepted by the Board of Directors of the Faculty of Medicine, shall be deemed to have received zero (E) grade, and not allowed to take the final exam and the make-up exam.

(4) Compulsory attendance principles for internships shall be as follows:

a) Internships shall be considered practical courses, and in internships for the fourth and fifth terms, if the absence does not exceed 20% in each internship period, such students shall be obliged to make up for the practical courses failed to be taken due to absence on days and at times to be specified by the head of the department/field or the authorized faculty members, considering the possibilities of the respective department/field. Students failing to make up shall not be allowed to take any examinations for the respective internship(s), and deemed to have received zero (F2) grade.

b) Students failing to attend more than 20% of each internship period without excuse in the fourth and fifth terms shall not be allowed to take the exam and make-up exam for that internship, and deemed to have received zero (F2) grade.

c) Students failing to attend more than 20% of each internship period without excuse in the fourth and fifth terms, and whose excuse is accepted by the Board of Directors of the Faculty of Medicine, shall fail to pass on excuse and receive zero (E) grade. 

ç) In the family practice period, if non-attendance does not exceed 20% in each internship period, students shall be obliged to make up for the practical courses failed to be taken due to absence on days and at times to be specified by the head of the department/field or the authorized faculty members, considering the possibilities of the respective department/field. Students failing to make up shall not be allowed to take any examinations for the respective internship(s), and deemed to have received zero (F2) grade. 

d) In the family practice period, students failing to attend more than 20% of the internship period without excuse shall receive zero (F2) grade.

e) In the family practice period, students failing to attend more than 20 of the internship period and whose excuse is accepted by the Board of Directors of the Faculty of Medicine shall receive zero (E) grade.

(5) Compulsory attendance principles for the elective courses shall be as follows:

a) Students failing to attend more than 30% of each non-committee elective course without excuse shall not be allowed to take the final exam and make-up exam of the respective course, and receive F1 grade for that course.  Students failing to attend more than 30% of each non-committee elective course, and whose excuse is accepted by the Board of Directors of the Faculty of Medicine shall not be allowed to take the final exam and make-up exam for that course, fail to pass on excuse, and receive E grade.

Excuses

ARTICLE 20 –(1) In order for the absence excuses of the students studying at the Faculty of Medicine to be acceptable, such excuses must be documented and accepted by the Board of Directors of the Faculty of Medicine.

Suspension of Registration

ARTICLE 21 –(1) Students having valid excuses such as health problems, military service, natural disasters, etc., and are able to submit evidencing documents to the concerned boards, as well as the students desiring to go out of the University for reasons such as scholarships, internships, researches, etc. for contribution to their education and training may suspend their registrations for maximum 2 (two) years by the resolution of the Board of Directors, provided that period of each suspension is maximum 1 (one) year. Registration suspensions may be requested for two successive years.

PART FOUR

Exams

Form and Application of Exams

ARTICLE 22 –(1) The following principles shall apply to the form and application of the exams in the Faculty:

a) Exam dates can be changed only by the resolution of the concerned boards once they have been announced.

b) Exams shall be in the form of theoretical (written, oral or both written and oral) and practical (written, oral or both written and oral) exams.

c) Practical exams may not be held, in cases where it is deemed appropriate by the respective department in the course committees.

ç) Practical exams shall be held prior to the theoretical exams in course committees. Students failing to take the practical exams shall not be allowed to take the theoretical exams.

d) Lecturers and professors may hold quizzes with or without prior notice in groups or collectively during the practical courses. Grades obtained from such quizzes may be added to the grade of the practical exam at a specific rate to be determined by the lecturers and professors. This rate may not exceed 50% of the practical exam grade.

e) Students shall be obliged to take the final exams and make-up exams for the course committees, internships at the end of the term on days and at times announced. Students failing to take the exam in a timely manner shall receive zero grade for the course committee exams, and “F1” grade for the final exams, make-up exams and internship exams at the end of the respective term.

Course Committee Exams and Evaluation

ARTICLE 23 –(1) Exams are held at the end of each course committee in the first, second and third terms. Course committee exam shall cover all courses taken in the respective course committee. Exam grade for a course committee shall consist of sum of the grades obtained from the theoretical and practical exams. Grades for the practical exams in the course committees shall be determined in such a way that it will not exceed 25% of the total grade for the respective course. Theoretical exam grade for a course committee shall be the sum of all grades obtained from all courses covered by the respective examination. However, if students obtain a grade below 50% for each course covered by the theoretical exam in that course committee, the threshold system shall apply. Threshold application may not be used for practical exams for course committees.

 (2) Threshold system shall be applied as follows:

a) If the number of correct answers in any one of the courses covered by the theoretical exam for the course committee is below 50%, the grade difference below 50% is deducted from the total grade for the respective course.

b) Courses having a number (grade) of theoretical questions below 7 shall be combined to create a threshold.

c) Decimal differences equal to 0,5 or above in the total of the theoretical and practical exam grades shall be rounded up.

Final and Make-Up Exams and Their Evaluation

ARTICLE 24 –(1) A final exam covering the courses in all course committees shall be held at the end of each term in the first, second and third terms. The grade to be obtained from this exam shall be recorded as the final exam grade. Students with term grades below 60 as calculated by evaluation of the final exam and the exams for the respective course committees, as well as the students whose final exam grade is F1 shall be qualified for taking the make-up exam.

 (2) The threshold system specified under Article 23 hereof shall apply to the final exams and make-up exams.

 (3) The final exam shall be held minimum 15 days later at the earliest from the date of the last board exam, and the make-up exams shall be held minimum 15 days later at the earliest from the date of the final exam.

Internship Exams

ARTICLE 25 –(1) The fourth and fifth terms are the clinical internship period. An exam shall be held at the end of each internship in the fourth and fifth terms. This exam shall be in the form of theoretical (written, oral or both written and oral) and practical (written, oral or both written and oral) exams. Students failing in these exams shall be entitled to take the internship make-up exam for the internship(s) failed.

Internship Make-up Exam

ARTICLE 26 –(1) Students who failed in one or more internships shall be given the make-up exams for the respective internships. The internship make-up examination shall be held 15 days at the earliest from the date of completion of the last internship in that academic year.

 (2) Students failing in the make-up exam(s) shall be entitled to repeat the respective internship(s) during the next academic year. Students failing in the exams for the repeated internships shall be given a second make-up exam for the failed internship(s) minimum 15 days at the earliest from the date of such exam. Students may not begin the next term’s internships without successfully completing the internships for a specific period.

Excuse Exam

ARTICLE 27 –(1) Excuse exams shall be held as follows:

a) Students who failed to take an exam due to an excuse upon attending the course committees in the first, second and third terms shall be obliged to notify their excuses within 5 working days from the date of the respective exam. Students, whose excuses are accepted by the Board of Directors, shall be entitled to take the excuse exam. Excuse exams for the course committees may be in written, oral or both written and oral form.

b) Students whose health excuses are accepted by the Board of Directors of the Faculty may not attend the courses and take exams during the period of the respective report.

c) No excuse exams shall be held for internship exams and internship make-up exams.

ç) Provisions of the relevant legislation shall apply to students who failed to take the mid-term exams of the non-committee courses in a timely manner due to their excuses.

Family Practice

ARTICLE 28 –(1) In the family practice term (the fifth term) students are evaluated by the concerned internship supervisor based on their clinical, polyclinical, laboratory and field works, the patient histories taken, epicrisis reports prepared, attitude and attention towards patients, on-duty times, seminars attended, level of theoretical knowledge, overall behaviours, etc. at the end of the studies in each department or field individually. Students must obtain a score of minimum 60 out of 100 to be considered successful.

 (2) Students failing in one or more internships during the family practice term shall be obliged to repeat and successfully pass the respective internship(s).

Term Grade

ARTICLE 29 – (1) Term grade is the sum of 60% of the average of all grades obtained from the course committee exams and 40 of the final exam or the make-up exam in the first, second and third terms. Students must obtain a score of minimum 60 out of 100 to be considered successful. Non-committee courses shall not be taken into consideration in calculation of the term grade.

 (2) The internship grades in the fourth and fifth terms shall be calculated by evaluation of the grades obtained from the theoretical and practical exams. Proportions of the theoretical and practical exams in the internship grade shall be defined by the concerned department. Passing grade for internships shall be minimum 60 out of 100. Term grade is the average of the internship grades.

 (3) The term grade in the family practice term shall be the average of the internship grades.

(4) In non-committee courses, the term grade equals to the sum of 40% of the average of the mid-term exams, and 60% of the general exam grade or make-up exam. The passing grade is minimum 50 out of 100.

 (5) The passing grade may be expressed with the letters shown in the following table:

a)

Grade Point

Letter Grade

Coefficient

Description

95-100

AA

4.0

Excellent

90-94

BA

3.5

Very Good

80-89

BB

3.0

Good

70-79

CB

2.5

Satisfactory

60-69

CC

2.0

Acceptable

0-59

F

0

Fail

 

 

b) Descriptions of letter symbols:

F:  Exam taken, failed.

F1: Exam not taken, failed.

F2: Absence, failed.

MZ: Exam not taken with valid excuse.

E:  Excuse, failed.

G: Passes for non-committee courses.

K: Failed for non-committee courses.

DZ: Irregular attendance for non-committee courses.

MU: Exempt for non-committee courses.

 

PART FIVE

Graduation, Diploma and Titles

Graduation Grade

ARTICLE 30 –(1) Graduation grades of students is the average of the term grades. This is the “Grade Point Average” that is the graduation grade of students.

Diploma and titles

ARTICLE 31 –(1) The following diplomas are awarded at the faculty:

a) Basic Medical Sciences Associate Degree Diploma: Associate degree diploma is awarded to the students of the Faculty of Medicine in accordance with the provisions of the “Regulations on Awarding Associate Degree Diplomas to Students Failing to Complete their Undergraduate Education or their Orientation to the Vocational School of Higher Education” as published in the Official Gazette No. 20112, dated March 18, 1989. 

b) Medical Degree Diploma: Students who successfully completed the education period covering six terms required for a medical degree shall be awarded a “Medical Degree Diploma” upon taking the Hippocratic Oath.

 

PART SIX

Miscellaneous and Final Provisions

Disciplinary Actions 

ARTICLE 32 –(1) Disciplinary actions shall be as per the “Regulations on Disciplinary Actions at Institutions o Higher Eucation” as published in the Official Gazette No. 28388, dated August 18, 2012.

Provisions not included herein

ARTICLE 33 –(1) The provisions of the Higher Education Law No. 2547, provisions of other relevant legislation, provisions of the “Maltepe University Regulations on Associate Degree and Undergraduate Degree Studies and Examinations, as well as the resolutions of the Board of Directors of the Faculty and University Senate shall apply to any points not covered herein.

Regulations Repealed

ARTICLE 34 –(1) Maltepe University Faculty of Medicine Regulations on Education and Examinations, which was published in Official Gazette No. 25293, dated 8/11/2003 has been repealed.

Exception

Provisional Article 1 –(1) If so requested, provisions of these Regulations may apply to students who registered with the Faculty in the 2012-2103 Academic Year but will repeat the first term in the 2013-2014 Academic Year.

Entry Into Force

ARTICLE 35 –(1) These Regulations shall enter into force on the date of publication, for enforcement as from the beginning of the 2013-2014 Academic Year.

Enforcement

ARTICLE 36 –(1) Provisions of these Regulations shall be enforced by the President of the Maltepe University.

 

 

 

 

 

 

Maltepe University:

MALTEPE UNIVERSITY FACULTY OF MEDICINE

REGULATION ON AMENDMENT OF THE EDUCATION AND EXAMINATION REGULATIONS

ARTICLE 1- The following paragraph is added to the Provisional Article 1 of the Maltepe University Faculty of Medicine Education and Examination Regulations published in the Official Gazette No. 28724, dated 31/7/2013:

“(2) Provisions of the Regulations repealed with the Article 34 hereof shall continue to apply to students who registered with the Faculty before 31/7/2013.” 

ARTICLE 2- These Regulations shall enter into force on the date of its publication for enforcement as from 31/7/2013.

ARTICLE 3- Provisions of these Regulations shall be enforced by the President of the Maltepe University.

 

 

The Official Gazette in which the Regulations was Published

 

                           Date                                                                         Issue No.

                       31/7/2013

                         28724